Monroe Professional Engineers Society

New York State Society of Professional Engineers

By-Laws

ARTICLE I - ORGANIZATION AND FISCAL YEAR

Section 1. The organization year of this Chapter for the purpose of terms of its officers, directors and committees shall be from July 1st until June 30th of the year following. The fiscal year also shall be the period from July 1st until June 30th of the year following.

Section 2. The calendar year for the purposes of dues and membership shall be from January 1 to December 31 inclusive.

ARTICLE II - ORDER OF BUSINESS

Section 1. The order of Business for the Annual Meeting of the Chapter shall be:

a. Introduction of guests.

b. Historian's brief summary.

c. Unfinished business.

d. Installation of newly elected officers and directors, preparatory to their taking office on July 1st.

e. New business.

f. Presentation of Awards (if any) and Special Program (if any).

g. Adjournment of business meeting.

Section 2. The order of business for the regular meetings shall be:

a. Introduction of guests.

b. Reading of minutes of previous meeting.

c. Reading of communications.

d. Reports of Officers.

e. Reports of Committees.

f. Unfinished business,

g. New business.

h. Special program (if any).

i. Adjournment.

Provided that at the April meeting the tellers shall be appointed and the polls shall be closed before the reading of communications and the tellers shall report prior to the consideration of other new business.

Section 3. The order of business for meetings of the Board of Directors or any Committee shall be determined by the Chairman of such Board or Committee.

Section 4. For the purpose of transacting business at any regular or special meeting of the Chapter, a quorum shall consist of thirty-five members.

ARTICLE III - COMMITTEE ORGANIZATION AND DUTIES

Section 1. The Standing Committees shall be organized with various constituent committees. Unless otherwise determined by the Board of Directors the designations and assignments of the constituent committees shall be as follows:

CHAPTER MANAGEMENT SOCIETY PROMOTION "A"

Ways and Means Engineers Week

Ethical Practices Publicity

Constitution and By-Laws Long Range Planning

Nominating Public Relations

Roster

Handbook

 

 

CHAPTER DEVELOPMENT "A" SOCIETY PROMOTION "B"

Program - Meetings Legislation Review

Bulletin Publications Registration Promotion

Annual Outing Building Codes

 

 

CHAPTER DEVELOPMENT "B" PUBLIC SERVICE

Education Assistance Civic Affairs

Review Course Safety and Defense

Membership Promotion T.S.C. Delegate

Fellowship - Meetings

Junior Member - Aid

FUNCTIONAL COMMITTEES

Engineers in Industry

Engineers in Government

Engineers in Private Practices

Land Surveyors

Special Committee of Past Presidents

Section 2. The Board of Directors shall adopt and from time to time may amend a detailed statement of the duties and functions of each constituent committee. Committees may be combined or subdivided, and new committees may be formed, as determined by the Board of Directors from time to time. In general, the constituent committees shall report to the Board of Directors through the chairmen of their respective standing committees. The Board of Directors shall maintain direct contact with constituent committees to the extent necessary to assure mutual understanding of committee functions and board policies.

Section 3. The Standing Committee on Chapter Management shall supervise and coordinate the activities of the following constituent committees: (a) The Ways and Means Committee, which shall assist the Board of Directors by preparing the Chapter budget for the forthcoming fiscal year for review and action by the Board and advising on other budgetary matters; (b) The Ethical Practices Committees, which shall study and advise on matters concerning the ethical practice of Professional Engineering and Land Surveying and perform the duties hereinafter required of it under Article VI of these By-Laws; (c) The Nominating Committee provided for in Article V of the Chapter Constitution; (d) a Constitution and By- Laws Committee, which shall advise on changes needed in the Chapter Constitution and By-Laws and to provide revisions thereof as directed by the Board of Directors; and (e) a Roster Committee, which shall be responsible for the preparation of the material needed for maintaining an up-to-date Chapter Roster and providing such material for publication and distribution as directed by the Board of Directors and which also shall provide the necessary material and assist in other ways in the publication of a new edition of the Roster from time to time when and as directed by the Board of Directors; (f) a Handbook Committee which shall prepare and maintain a handbook describing the functions of the Chapter committees, as directed by the Board of Directors.

Section 4. The Standing Committees on Chapter Development "A" and "B" shall supervise and coordinate the activities of the following constituent committees:

Section 5. The Standing Committees on Society Promotion "A" and "B" shall supervise and coordinate the activities of the following constituent committees:

Section 6. The Standing Committee on Public Service shall supervise and coordinate the activities of the following constituent committees: (a) a Civic Affairs Committee, which shall undertake such studies or assignments as the Board of Directors may approve toward the objective of Chapter participation in identification with and assistance to meritorious civic projects or the determination of public policy; (b) a special Safety and Defense Committee, from time to time as appropriate which shall then assist county Civil Defense Offices in areas in which they require volunteer efforts involving skills possessed primarily by Professional Engineers or Land Surveyors, or shall assist other local governmental agencies concerned with other Safety problems in areas which similarly qualified volunteer efforts are needed; and (c) the Chapter Delegates to the Technical Societies Council of the Niagara Frontier, who also shall serve under the general direction of the Standing Committee on Public Service.

Section 7. The Standing Committee on Functional Sections shall supervise and coordinate the activities of the following constituent committees:

(a) an Engineers in Industry, Functional Committee;

(b) an Engineers in Government, Functional Committee;

(c) an Engineers in Private Practice, Functional Committee;

(d) a Land Surveyors Functional Committee.

These committees shall perform for the Chapter those activities specified in the State and National Society Constitutions for the corresponding Functional Sections. They shall coordinate and cooperate with State and National Functional Sections and may participate in their activities. Subject to Board approval, these committees will conduct investigations and award certificates to Erie and Niagara County Companies and other organizations as appropriate under the State and National Societies programs of Certification for organizations complying with the Engineering Employment Practices Standards of those programs.

Section 8. The Special Committee of Past Presidents shall act in an Advisory capacity to support Chapter Committee works and to perform special assignments as requested by the President.

ARTICLE IV - MEETINGS

Section 1. The Annual Meeting of the Chapter shall be held during the month of May.

Section 2. A Regular Meeting of the Chapter shall be held during September, October, November, January, February, March and April of each year, unless at a regular meeting the majority of the members present shall vote to eliminate a certain meeting.

Section 3. At the call of the Board of Directors or upon the written request of at least ten members, the President shall call a Special Meeting, the purpose of which shall be set forth in a notice mailed to each member at least five days prior to the time of such meeting. No business other than that for which the special meeting was called shall be transacted.

Section 4. All meetings of this Chapter shall be at such time and place as the Board of Directors may select within the limits provided in Sections 1, 2 and 3 of this Article.

Section 5. The parliamentary procedure at all meetings of this Chapter, its Board of Directors and Committees shall be according to Robert's Rules of Order, Revised.

ARTICLE V - ELECTION OF MEMBERS

Section 1. An application for membership shall be in such form as may be prescribed by the Board of Directors. Such application shall be accompanied by the proper dues.

Section 2. All applicants for membership shall be investigated by the Membership Committee. It shall report on character and eligibility to the Board of Directors.

Section 3. The Board of Directors shall accept or reject the application, by majority vote, and the applicant shall be immediately notified of such action by the Corresponding Secretary.

ARTICLE VI - EXPULSION

Section 1. The Board of Directors shall consider expulsion proceedings against a member on recommendation of the Ethical Practices Committee. If the circumstances appear to warrant further action, it shall advise the accused of the charges made against him. The accused may, if he so desires, present a defense in person or in writing, or both, which shall be considered at a meeting of the Board of Directors, of which meeting he shall receive due notice. Final action of the Board shall be by ballot and at least eight affirmative votes shall be required to recommend expulsion.

Section 2. Expulsion, if such is decreed, shall not take effect and notice thereof shall not be published until the Board of Directors of the State Society shall have approved this Chapter's action.

ARTICLE VII - SUSPENSION OF BY-LAWS

Section 1. These by-Laws, or any part thereof, may be suspended for a specific purpose by a majority vote of the Board members present at any regular Board meeting.